How To Write An Email For A Job?

A lot of people have doubts about email. It’s impersonal, inefficient, and it almost never gets a positive response. But there is no denying that email is an indispensable part of our modern world, especially when seeking a job.

Given the prevalence of email, you need to do everything in your power to make sure yours stands out from all the rest.

In this article, we will share some tips to make sure your job email will get noticed.

What to include in your job email?

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When you’re applying for a job, your email is the first impression that you make. And if you want to make a good impression, you need to make sure that your email is well-written and error-free.

In your email, you should include the following:

• Your resume
• A cover letter
• Your contact information

If you have any other relevant documents, such as work samples or a portfolio, you can include them as well.

Also Read: Best Email Signature Examples With Tips

Formatting your email

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When you’re sending a job email, it’s imperative to format it correctly.

This means using an appropriate font (something professional like Times New Roman or Arial) and keeping the font size at 12 points.

If you’re attaching any documents, make sure they are in PDF format. This will ensure that they can be opened on any device or computer.

The subject line of your email is also important. Make sure it is clear and concise, and that it accurately reflects the contents of your email.

For example, if you’re sending your resume and cover letter, you could use the subject line “Job Application: Your Name.”

Start with a strong introduction

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A strong introduction is the key to getting people interested in what you have to say.

You can get them to read your email, or even click on a link, by convincing them that it’s worth their time. Here are three simple ways of making sure yours has the power to do just that:

• Start with an attention-grabbing headline
• Write in a style that’s easy to read
• Keep it short and sweet

Highlight your skills and experience

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When you’re writing an email for a job, it’s important to highlight your skills and experience.

This will show the reader that you’re a good fit for the position and that you have the qualifications they’re looking for.

Make sure to list your most relevant skills and experience first and be specific about what you can offer.

Thank them for their time

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Despite the fact that email is not considered a formal method of communication, job seekers should still take the time to thank the person reading their email. By doing so, you show that you are polite and have good manners. You might say something like, “Thank you for taking the time to read my email.”

Include attachments

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Relevant attachments can be your CV, previous work, or a list of references. You want to make sure that your email is as complete as possible so that the person reading it can get a good sense of who you are and what you can do.

If there are several attachments, consider compressing them into a single zip file. This will make it easier for the recipient to download and open them.

You can compress files on a Mac by selecting them in Finder and choosing File > Compress. On Windows, you can use a free program like 7-Zip.

A resume and cover letter are a must, but you can also include samples of your work, such as design portfolios or writing samples. If you have any awards or certifications, be sure to include those as well.

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Proofread before hitting Send

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Proofreading is an essential step in the email writing process. It’s important to take the time to read over your email before sending it off, to make sure there are no mistakes.

This may seem like a no-brainer, but you’d be surprised how many people make grammar and spelling errors in their job emails.

Typos and grammar errors can make you look unprofessional, so it’s crucial to catch them before hitting send.

First, go through and check for any obvious errors, then read over your email again more slowly.

This time, pay attention to the overall flow and clarity of your writing. Make sure each sentence makes sense, and that your thoughts are organized in a logical order.

Finally, ask someone else to read over your email to catch anything you may have missed.

Alternatively, you can use a grammar checker tool like Grammarly to help proofread your email.

Grammarly is not completely free, but fortunately, the free package is sufficient for checking short write-ups like emails.

There are other grammar-checking tools out there as well, so feel free to explore and find the one that works best for you.

Remember, taking the time to proofread your email can make all the difference in whether or not you land the job. So don’t skip this step.

Once you’re confident that your email is error-free, hit send and wait for a response.

Also Read: How Many Hours Is Part-time A Week?

Quick tips for writing a job email

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Apart from following the above job email must-dos, here are some other tips you can use to make sure your email stands out:

1. Do your research

Before you even start writing your email, make sure you do your research on the company and the role you’re applying for.

This will not only help you write a more targeted email, but it will also show the hiring manager that you’re truly interested in the role.

2. Keep it short and sweet

When it comes to job emails, less is definitely more. No one wants to read a long, drawn-out email, so make sure you get to the point quickly. Be clear and concise in your writing, and get straight to the point.

Explore: Best Questions To Ask The Interviewer

3. Use keywords

When you’re writing your email, be intentional about using keywords that are relevant to the job you’re applying for.

This will not only help your email get noticed by the hiring manager, but it will also help you rank higher in any automated systems they may be using.

4. Follow up

After you’ve sent your job email, be sure to follow up. This shows the hiring manager that you’re truly interested in the role and that you’re not just sending out mass emails.

Follow up with a phone call or another email, and make sure to include any additional information they may have requested.

Example of job application email templates

Templates are a great way to get started with your job application email.

They can give you a format to follow and help ensure that you include all of the necessary information.

Here are a few example templates:

Template 1:

Subject: Job application – [position]

Dear [hiring manager],

I am interested in the [position] position that you have posted. I am confident that I have the skills and experience needed for the role, and I would be a valuable asset to your team.

I have attached my resume and cover letter for your review. I appreciate your time, and I hope to hear from you soon.

Sincerely,

Your name

Template 2:

Subject: Inquiring about job opening – ___________

Hello ___________ (hiring manager’s name),

My name is ___________ and I am writing in regards to the ___________ (position) position that I saw posted on ___________ (website/job board).

I am immensely interested in the position and feel that my qualifications would make me the perfect candidate. I have ___________ years of experience in the field and hold a ___________ degree from ___________ (university).

Please find attached my resume and cover letter for your review. I would greatly appreciate it if you could contact me to discuss any job openings that may be available. Thank you for your time and consideration.

Sincerely,

Your name ___________

(123) 456-7890 ___________ (phone number)

email@address.com ___________ (email address)

Also Read: Attention To Detail – Examples & How To Improve It?

Template 3:

Subject: Applying for ___________ (position)

Hello ___________ (hiring manager’s name),

Thank you for posting the ___________ (position) job opening on ___________ (website/job board). I am confident that I have the skills and qualifications needed for the role and would love to put my experience to work for your company.

I have ___________ years of experience in the field and hold a ___________ degree from ___________ (university). I am a strong team player with excellent communication skills. I am also proficient in ___________ (software/computer program).

Please find attached my resume and cover letter. I would appreciate it if you could contact me to discuss any job openings that may be available. Thank you for your time and consideration.

Sincerely,

Your name ___________

(123) 456-7890 ___________ (phone number)

email@address.com ___________ (email address)

Template 4:

Subject: Job Inquiry – ___________ (position)

Hello ___________ (hiring manager’s name),

My name is ___________ and I am writing to inquire about any job openings that may be available in the ___________ (department/company). I am confident that I have the skills and experience needed for the role, and I would be a valuable asset to your team.

I have ___________ years of experience in the field and hold a ___________ degree from ___________ (university). I am proficient in ___________ (software/computer program) and have ___________ (certification/license). I am a hard worker with a strong work ethic.

Please find attached my resume and cover letter for your review. I would appreciate it if you could contact me to discuss any job openings that may be available. Thank you for your time and consideration.

Sincerely,

Your name ___________

(123) 456-7890 ___________ (phone number)

email@address.com ___________ (email address)

Explore: Best Strengths & Weaknesses Examples For A Job Interview

Template 5:

Subject: Job Application – ___________ (position)

Hello ___________ (hiring manager’s name),

I am writing to apply for the ___________ (position) job opening that I saw on ___________ (website/job board). I am confident that I have the skills and experience needed for the role, and I would be a valuable asset to your team.

I have ___________ years of experience in the field and hold a ___________ degree from ___________ (university). I am proficient in ___________ (software/computer program) and have ___________ (certification/license).

Please find attached my resume and cover letter for your review. I would appreciate it if you could contact me to discuss any job openings that may be available. Thank you for your time and consideration.

Sincerely,

Your name ___________

(123) 456-7890 ___________ (phone number)

email@address.com ___________ (email address)

Conclusion

Now that you know how to write a job email, it’s time to put your skills to the test. Start by finding a job you’re interested in and drafting an email to send to the employer.

Remember to include your contact information, a brief introduction, and a few sentences about your skills and experience. Thank them for their time, and don’t forget to proofread before hitting send.

With a little effort, you’ll be able to make sure your job application email stands out from the rest and be landing interviews in no time.